Section A1.00 - Construction Organizational Chart

Division Org Chart


Section A2.00 - Chain of Command

The Assistant Director of Construction assigns projects to the Construction Group Engineers. The Construction Group Engineer (Engineer) is responsible for the Administration of the contract. The Engineer administers the Contract in accordance with the Contract Documents. They will decide all questions which may arise as to the quality and acceptability of Materials furnished and Work performed and as to the manner of performance and rate of progress of the Work; all questions which may arise as to the interpretation of the Plans and Specifications; all questions as to the acceptable fulfillment of the Contract on the part of the Contractor; all disputes and mutual rights between contractors; and all questions as to compensation. At the preconstruction meeting, the Engineer will determine and communicate to the Contractor the chain of command and the extent of authority Department personnel will have to make changes to the Contract during the life of the Contract.[105.01]


A2.01 - Assistant Director of Construction

The Assistant Director of Construction is responsible for the statewide construction program administration. This office is responsible with the oversight and management of all phases of construction from project award to project final acceptance and project closeout:

  • This office is responsible for the following activities in order to carry out the mission and goals of the Department.
    • Coordination and communication with all sections within the Department through the Project Development planning, development, construction, and post construction processes.
    • Managing and reporting of construction funding and expenditures, review of internal and external performance measures, ensuring consistent management practices statewide
    • Procurement of professional service agreements for construction inspection services
    • Communicating with AFSME Local 837
    • Communicating with Delaware Contractors Association
    • Distribution of workload to the three Construction Groups
    • Provide support for claims and dispute resolution
    • Ensure proper training for construction personnel on construction practices in order to provide uniformity throughout the State in the application of specifications
    • Communicate with FHWA, Legislators, DNREC, ACOE, and other key stakeholders
    • Work with Group Engineers, utilities, designers, FHWA, and other key stakeholders on construction problems
    • Ensure proper levels of staffing is assigned to all of the Construction Groups
    • Look to improve the delivery of projects by suggesting alternate construction procurement methods
    • Provide Scheduling review and analysis support statewide
    • Implementation and support services needed for eConstruction
    • Ensure construction is represented in specification, standard detail, working group, etc.
The Assistant Director of Construction is supported by an Administrative Assistant and the Critical Path Method Administrator. The office is located in the Dover Administration Building. This office collects information from the Construction Group Engineers such as weekly updates, weekly traffic reports, emergency contact information by project, quarterly reports, and monthly spend updates. In addition, this office establishes standards developed with the collaboration of the Construction Group Engineers in order to develop consistency and uniformity throughout the State in administering construction contracts. As a minimum, monthly meetings are held with the Group Engineers to discuss all issues concerning the construction program administration.

A2.02 - Group Engineer

The Construction Group Engineer is responsible for the administration of construction projects. They are responsible for the oversight and management of all phases of construction from project award to project final acceptance and project closeout. They exercise general supervision over all personnel in their area. They receive assistance and guidance from the Assistant Director of Construction:

  • Their responsibilities include the following:
    • Coordination and communication with all section within the Department through the Project Development planning, development, constructions, and post construction
    • Managing and reporting of construction funding and expenditures
    • Procurement of professional service agreements for construction inspection services
    • Communicating with AFSME Local 837
    • Prepare for claims and dispute resolution
    • Ensure proper training for construction personnel on construction practices
    • Communicate with FHWA, Legislators, DNREC, ACOE, and other key stakeholders
    • Work with designers, FHWA, and other key stakeholders on construction problems
    • Ensure proper levels of staffing is assigned to all of the Construction projects
    • Participate in specification, standard detail, working group, etc.

The Construction Group Engineer is supported by an Administrative Assistant and the Area Engineers/Supervisors who are assigned Engineers and Field Technicians to administer construction projects for their assigned area. The offices are located in Georgetown, Dover, Bear, and Newark. They submit information to the Assistant Director of Construction such as weekly updates, weekly traffic reports, emergency contact information by project, quarterly reports, and monthly spend updates. They meet regularly with the Area Engineers/Supervisors to discuss all issues concerning the construction program administration.

A2.03 - Area Engineer

The Area Engineer is responsible for managing multiple highway construction projects and supervising multiple Project Supervisors. An Area Engineer can be classified as a Civil Engineer Program Manager I, but may be under filled at the discretion of the Construction Group Engineer by a Civil Engineer III or IV.

  • Their duties mostly consist of, but may not be limited to the following:
    • Pre-Construction
      • Review the project Special Provisions, plans, and perform a bid tab analysis
      • Review the project CPM Schedule submittal from the Contractor
      • Conduct a Preconstruction Meeting
      • If necessary, set up a consultant agreements and budget
      • Issue a Notice to Proceed

    • During Construction
      • Work with the Design Engineer for plan revisions
      • Review/distribute/respond to Request for Information (RFI’s)
      • Review/distribute the shop drawings between the Engineer of Record and the Contractor.
      • Submit Road Closure/Detour Forms to TMC and Community Relations
      • Provide new item price approvals/rejections and notice to proceed on a force account basis if necessary
      • Respond in writing to additional cost/claim letters from the Contractor
      • Provide notice to the contractor for erosion and sediment control compliance issues per the DelDOT Standard Specifications
      • Act as a liaison to utilities and attend the monthly utility meetings as necessary
      • Review the project diary, change orders, weekly reports, and estimates. Obtain concurrence from the Design Project Manager for change orders
      • Notify DelDOT Design Project Manager of any potential Errors and Omissions
      • If the project is a PODI, obtain concurrence from the FHWA liaison on all change orders
      • Review the consultant billing
      • Review the project progress
      • If necessary, submit for contingency increases
      • Monitor inspectors work/hand out disciplinary action/adjust the staffing if necessary
      • Coordinate activities between the different DelDOT sections (i.e. Safety, Utility, Environmental, etc.)
      • Provide project monthly spend updates to the Construction Group Engineer
      • Coordinate construction related issues with the FHWA, Army Corps of Engineers, Coast Guard, DNREC, Legislators, etc
      • Review the Weekly Updates, Traffic Reports, Press Releases, and Weekly Secretary’s Report
      • Coordinate the relocation of the Homeless per the Homeless Encampment Removal Process



A2.04 - Area Supervisor

The Area Supervisor is not an Engineer but has very similar functions of an Area Engineer and can report directly to the Group Engineer or an Area Engineer. An Area Supervisor manages mainly the Pavement and Rehabilitation program but may also be assigned other multiple project responsibilities as determined by the Group Engineer. This position is usually managed by a DelDOT Technician V. For duties please see Area Engineer A2.03.


A2.05 - Project Resident (Supervisor)

The role of a Project Resident/Supervisor is to supervise, schedule, coordinate the day to day field activities of construction inspectors, and perform an overall management of highway construction projects. A Project Supervisor can be classified as an EPS Tech III, IV, V, Civil Engineer I, II, III, or IV.

  • Their duties mostly consist of, but may not be limited to the following:
    • Pre-Construction
      • Review the project plans and documents.
      • Attend the Preconstruction Meeting.
      • Set up the estimate books and construction diary.
      • Document the preconstruction signing along the project limits.
      • Coordinate with the Surveyor, Certified Construction Reviewer (CCR), and Safety Officer.
      • Review the preconstruction site video from the contractor.
      • Set up the Emergency Contact List.
      • Obtain the plans and special provisions for the inspection staff.
      • Ensure that the pre-work documentation is in place, i.e. Environmental Permits, Material Submittals, Subcontractor Agreements and Approvals, and Shop Drawings.
      • Attend the preconstruction erosion control walk through with the site CCR.

    • During Construction
      • Assign and manage the inspection staff to the various activities.
      • Prepare Change Orders and Estimates.
      • Perform a daily review of the project.
      • Assist in working with the Design Engineer for plan revisions.
      • Submit the weekly report documents such as the Traffic Report, Project Weekly Report, and Secretary’s Weekly Report.
      • Coordinate with Community Relations any project updates, closures, MOT changes.
      • Interact and provide project status updates to the FHWA representative as necessary.
      • Conduct Progress Meetings.
      • Coordinate the Contractor’s work activities with any proposed Utility relocations.
      • Review the CPM Schedule updates.
      • Document weather delays.
      • If a CCR is not assigned to a project, perform a CCR inspection each week and after each rain event.
      • Inform the Area Engineer of the project progress, design issues, etc.
      • Review any project related issues with the public as necessary.
      • Verify that the subcontractors, materials, and shop drawings are approved prior to use in the field.
      • Discuss with the contractor any erosion and sediment control issues and work toward compliance.
      • Monitor inspectors work/hand out disciplinary action/adjust the staffing if necessary.
      • Assist the Area Engineer with determining the monthly spend estimates.
      • Coordinate activities between the different DelDOT sections (i.e. Safety, Utility, Environmental, Audit, etc.).

    • Post-Construction
      • Attend the Semi-Final and Final Inspection and provide a list or outstanding contract items to be placed on the punch list.
      • Verify the final punch list items are complete and provide a letter of recommendation to the Area Engineer/Supervisor for final project acceptance.
      • Close out the quantity books and review the final source document to issue a final change order.
      • Secure the final project documents in accordance with the public records archiving protocols.
      • Contact the DelDOT Audit Section for a final review of the books.
      • Prepare and review the final As-Builts.


A2.06 - Inspectors

The Inspector is responsible for ensuring the executed work is in accordance with the Contract Documents (Plans, Standard and Supplemental Specifications and the Standard Details). He or She shall report to a Project Supervisor and/or Area Engineer/Supervisor and is responsible for inspecting and documenting work activities on an assigned contract. The Inspectors role on the project is very important and shall require initiative and effort. An Inspector can be classified as an EPS Tech II, III and/ or IV and Civil Engineer I.

  • Their duties / roles consist of, but may not be limited to the following:
    • Pre-Construction
      • Review Project Plans and Documents
      • Assist with documenting site conditions prior to starting the contract
      • Review site/ project location

    • During Construction
      • Enforce all applicable plans, specifications and other contract provisions
      • Inspect contract / utility work operations assigned by the Project Supervisor. The Project Supervisor will assign/ manage the inspection staff to various contract activities and/ or needs
      • Document activities assigned by the Project Supervisor. This includes Inspector Daily Reports, Source Documents, Ticket / Material Tabulations and other related forms
      • Communicate with the Project Supervisor. Keep the Project Supervisor informed of all changes within the scope of the project including but not limited to contract items, site conditions, deviations from plans and specifications, contractor requests, schedule of work and unusual situations
      • Track delays and/ or costs for additional work
      • Understand the contractual responsibilities, authorities and requirements for handling specification violations
      • Understand and have a working knowledge of safety regulations which pertain to highway and job site safety
      • Ensure and document that the project is in compliance with the contracts environmental permits and specifications
      • Notify TMC of proposed lane closures
      • Verify Material and Subcontractor approval
      • Release Materials for use in the contract. Communicate to DelDOT’s Material and Research section prior to material placement

    • Post-Construction
      • Assist with creating a list of outstanding contract items/ issues
      • Attend Semi-Final and Final Inspection
      • Inspect Semi-Final and Final punch list items assigned by the Project Supervisor
      • Assist with As-Builts
      • Assist with project close-out‍‍‍‍‍‍‍‍‍‍‍‍

The Department may require the Inspector to assist with miscellaneous book work and record keeping to help facilitate the contract. These duties/roles assigned by the Project Supervisor, will allow the department to better manage the contract when issues or situations arise.

A2.07 - Fiscal Administrators

The duty of the construction estimator includes the review and processing of quantity and financial documentation for construction contracts. A fiscal administrator can be classified as an EPS Tech I, II, III, IV, or V.

  • Their duties mostly consist of, but may not be limited to the following:
    • Pre-construction
      • Set up funds for contract
      • Set up funds for consultant inspection agreement
      • Review and approve submitted subcontract agreements
      • Verify/coordinate book set up with project staff

    • Construction
      • Review and process estimates
      • Review and process change orders
      • Process contingency increases
      • Process consultant inspection invoice payments
      • Check certified payroll (Federal project)
      • Audit tickets
      • Verify force account documentation
      • Verify material payment documentation
      • Coordinate with State and Federal auditors
      • Purchase Order set ups (no after the fact POs)

    • Post-Construction
      • Perform final audit of project books
      • Process final change order (zero out contract items)
      • Process final estimate
      • Notify Finance of project close-out

For specifics on performing the above mentioned tasks refer to the policies and procedures in Finance

A2.08 - Field Auditor

The Field Auditor is responsible for ensuring that all documents generated in the field by Inspectors are correct and comply with all contract documents (Plans, Standard and Supplemental Specifications and Standard Details). The Field Auditor reports to their assigned Chief Estimator and works with them to assist in any way needed. Project Residents / Supervisors / Office Engineers / Book Keepers shall be in contact with the Field Auditor on a regular basis to ensure that all documents are in order and are checked in a timely manner.

  • Their duties mostly consist of, but may not be limited to the following:
    • During construction they shall check all field generated source documents. This includes verification of correct item numbers, along with correct formulas and computations
    • They shall also check that all payments made by ticket are adjusted accordingly for any overweight loads. They shall also verify that correct conversion factors are being used
    • They shall also verify that all special contract pay items (Asphalt Cost Adjustment, QAQC, Diesel Fuel, Etc.) are correct and processed in a timely manner
    • By checking projects on a regular basis this ensures that a project can be closed out in a timely manner and that all necessary documentation is present for finals quantities and acceptance of the contract


A2.09 - Employee Integrity

Integrity is the quality of being honest and adhering to a code of moral values. As a representative of the Delaware Department of Transportation (Del DOT) it is expected that you will act appropriately when dealing with the public, contractors, utility companies, vendors, municipalities and other state organizations. Having integrity is a key factor to the success of the Department and is necessary for constructing a reliable infrastructure/ highway system.

Please refer to the State of Delaware Merit Rules (29 Del.C.5914), Section 15.2 Outside Employment and Pecuniary Interests for further clarification and guidance at: http://www.delawarepersonnel.com/mrules/