Using ACIA As A PM: Difference between revisions

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== Instructions for the Administering Section of a Contract or Project ==
== Instructions for the Administering Section of a Contract or Project ==
   
   
=== Accessing ACIA For the First Time ===
=== Accessing ACIA For the First Time ===
Video Instructions: [[Media:ACIA Intro project.mp4|Using ACIA for the First Time (1:27)]]
 
Go to this link: https://acia.deldot.gov/home and then select “Request Access”.  We recommend using Google Chrome or Microsoft Edge.  Do not use Microsoft Internet Explorer.
Go to this link: https://acia.deldot.gov/home and then select “Request Access”.  We recommend using Google Chrome or Microsoft Edge.  Do not use Microsoft Internet Explorer.
   
   
Completely fill out fields on the form on the screen.  
Completely fill out fields on the form on the screen.  
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<div style='text-align: center; font-size: 125%;'><strong>IMPORTANT</strong></div>
When selecting a Role:
When selecting a Role:
<ul class="white";>
<ul>
<li>Be sure to select either PROJECT INSPECTOR or PROJECT MANAGER depending on your role in the field</li>
<li>Be sure to select either PROJECT INSPECTOR or PROJECT MANAGER depending on your role in the field</li>
<li>It's important that you choose the role that contains the word PROJECT.  These roles differ from other similar roles available to choose from</li>
<li>It's important that you choose the role that contains the word PROJECT.  These roles differ from other similar roles available to choose from</li>
</ul>
</ul>
</div>


This will be approved in the system, and you will then have access to the full live version of our ADA inspection application.   
This will be approved in the system, and you will then have access to the full live version of our ADA inspection application.   
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=== After Receiving Your ADA Report From Engineering Support ===
=== After Receiving Your ADA Report From Engineering Support ===
   
   
==== Project Manager Steps ====
==== Project Manager Steps - Part 1 ====
   
  <div class="num_ol">
<ol>
<ol>
<li>In the Inspection Summary  you will see the projects listed that you manage</li>
<li>In the Inspection Summary  you will see the projects listed that you manage</li>
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         <ol>
         <ol>
         <li>You are able to select <span class="blue";>Review Complete</span> for Any  facility and see the data and photos that were taken during inspection</li>
         <li>You are able to select <span class="blue";>Review Complete</span> for Any  facility and see the data and photos that were taken during inspection</li>
         </ol>                                       Select Review Complete for the Facilities that are marked FAIL
         <li>Select <span class="blue";>Review Complete</span> for the Facilities that are marked FAIL</li>
                                                At the BOTTOM  of the Screen there is a button that says   Assign  
        <li>At the BOTTOM  of the Screen there is a button that says <span class="blue";>Assign Reinspection</span> Select this  and it will be Assigned to the Project Inspector</li>
Reinspection   Select this  and it will be Assigned to the Project Inspector  
        </ol>
                3)  REPEAT these steps for All of the Failing Facilities within EACH of the  Assignments for that  
    </ol>
project.     
<li>REPEAT these steps for All of the Failing Facilities within EACH of the  Assignments for that project.     
                                Let your Project Inspector know that they are ready for reinspection—there is no  
    <ol>
automatic way to do this  
    <li>Let your Project Inspector know that they are ready for reinspection—there is no automatic way to do this </li>
    </ol>
</ol>
</ol>
Once the Project Inspector is done there is still another step for you to complete  
'''Once the Project Inspector is done there is still another step for you to complete'''
   
   
Project Inspector Steps  
==== Project Inspector Steps ====
   
  <ol>
1) Log in to ACIA     In the Inspection Summary you will see a list of Projects you are assigned to  
<li>Log in to ACIA - In the Inspection Summary you will see a list of Projects you are assigned to </li>
a. Select View/Edit for the Project you are working on  
    <ol>
2) Now you will see a List of Assignments for that Project  
    <li>Select <span class="blue">View/Edit</span> for the Project you are working on </li>
a. Select View Inspection for the Assignment you are starting with and you will see a list of  
    </ol>
all the facilities that were inspected on that assignment -at the bottom of the page there  
<li>Now you will see a List of Assignments for that Project </li>
is a MAP that shows the facilities on that assignment as well  
    <ol>
b. You will be able to select Perform Reinspection for any facilities that were Re-Assigned  
    <li>Select <span class="blue">View Inspection</span> for the Assignment you are starting with and you will see a list of all the facilities that were inspected on that assignment -at the bottom of the page there is a MAP that shows the facilities on that assignment as well </li>
by the Project Manager  
    <li>You will be able to select <span class="blue">Perform Reinspection</span> for any facilities that were Re-Assigned by the Project Manager </li>
c. This will take you to a page that shows a Diagram of a standard facility for reference and  
    <li>This will take you to a page that shows a Diagram of a standard facility for reference and all the Data that was collected during the inspection process.  Under Comments, you will see notes about what was non-conforming on that facility and under Location Photos, you may see photos that were taken of the facility during inspection </li>
all the Data that was collected during the inspection process.  Under Comments you will  
    <li>To Correct a facility please follow the following steps </li>
see notes about what was non-conforming on that facility and under Location Photos  
        <ol>
you may see photos that were taken of the facility during inspection  
        <li>Make sure that whatever the issue was it has been corrected--- Take a photo of any work that was Re-done, any new panels, grinding, filled gaps, DWS etc.  that were part of a correction </li>
d. To Correct a facility please follow the following steps  
        <li>Re-Measure any Failing Measurements and Change the corresponding Data field on the form. </li>
i. Make sure that whatever the issue was it has been corrected--- Take a photo of  
        <li>Be sure to re-measure ALL of the corresponding measurements for any Panel Replacements </li>
any work that was Re-done, any new panels, grinding, filled gaps, DWS etc.  that  
        <li>Take photos of the Level to verify if necessary and Make Comments saying what work was done to remediate a situation or if NO work had to be done please justify this in the comments as well and with a photo if needed </li>
were part of a correction  
        <li>IF an RPE is being requested or has been located for a facility that can be attached in the documents by the Project Inspector OR the Project Manager. </li>
ii. Re-Measure any Failing Measurements and Change the corresponding Data field  
        <li>Once this is complete select <span class="blue">SAVE</span> at the bottom of the screen </li>
on the form.  
        <li>REPEAT for all failing facilities on a Project </li>
iii. Be sure to re-measure ALL of the corresponding measurements for any Panel  
        </ol>
Replacements  
    </ol>
iv. Take photos of the Level to verify if necessary and Make Comments saying what  
<li>Let the Project Manager know that this has been completed—there is no automatic way to do this </li>
work was done to remediate a situation or if NO work had to be done please  
  </ol>
justify this in the comments as well and with a photo if needed  
 
v. IF an RPE is being requested or has been located for a facility that can be  
==== Project Manager Steps - Part 2 ====
attached in the documents by the Project Inspector OR the Project Manager.  
For verification purposes, and in case any Documents or RPEs and additional notes need to be added to a facility, the Project Manager is required to log back in and review the corrections that were made by the Project Inspector.  
vi. Once this is complete select   SAVE at the bottom of the screen  
<ol>
e. REPEAT for all failing facilities on a Project  
<li>Log in as before and once you are looking at the list of facilities within the assignment you can now select <span class="blue">Inspection Not Submitted</span> for any of the facilities you had previously reassigned. </li>
3) Let the Project Manager know that this has been completed—there no automatic way to do this  
    <ol>
   
    <li>Once selected you will see the Data, photos, and other information for the facility you are reviewing – Please check to make sure that any corrections have been properly documented—if needed you can add RPEs to the Documents section  or additional photos and Comments. </li>
Project Manager part 2 (once the Project inspector is finished)
    <li>Once complete select the button that says <span class="blue">Submit</span> </li>
    </ol>
                For Verification purposes and in case any Documents or RPE’s and additional notes need to be  
<li>Once this has been done for ALL of the facilities in a project  send an email to [mailto:dot.adasupport@delaware.gov DOT.ADASupport@delaware.gov] requesting a re-evaluation---Include as an attachment your original ADA report from Engineering Support </li>
added to a facility   the Project Manager is required to log back in and review the corrections that were  
</ol>
made by the Project Inspector.  
  </div>
1. Log in as before and once you are looking at the list of facilities within the assignment you can  
Your ADA Acceptance Memo will be issued upon the completion of this process—but only after the Annotated Initial and Final Inspection punch lists are submitted
now select Inspection Not Submitted for any of the facilities you had previously reassigned.  
a. Once selected you will see the Data, photos and other information for the facility you  
are reviewing – Please check to make sure that any corrections have been properly  
documented—if needed you can add RPE’s to the Documents section  or additional  
photos and Comments.  
b. Once complete select the button that says Submit  
2. Once this has been done for ALL of the facilities in a project  send an email  
to dot.adasupport@delaware.gov   requesting a re-evaluation---Include as an attachment your  
original ADA report from Engineering Support  
   
Your ADA Acceptance Memo will be issued upon the completion of this process—but only after the  
Annotated Initial and Final Inspection punch lists are submitted

Latest revision as of 16:03, 25 February 2022

Instructions for the Administering Section of a Contract or Project

Accessing ACIA For the First Time

Video Instructions: Using ACIA for the First Time (1:27)

Go to this link: https://acia.deldot.gov/home and then select “Request Access”. We recommend using Google Chrome or Microsoft Edge. Do not use Microsoft Internet Explorer.

Completely fill out fields on the form on the screen. When selecting a Role:

  • Be sure to select either PROJECT INSPECTOR or PROJECT MANAGER depending on your role in the field
  • It's important that you choose the role that contains the word PROJECT. These roles differ from other similar roles available to choose from

This will be approved in the system, and you will then have access to the full live version of our ADA inspection application.

You should now be able to Log in to ACIA from the home page: https://acia.deldot.gov/home

After Receiving Your ADA Report From Engineering Support

Project Manager Steps - Part 1

  1. In the Inspection Summary you will see the projects listed that you manage
    1. Select View/Edit for the Project you would like to work on
  2. Now you will see a List of Assignments for that Project
    1. Select View Inspection for the Assignment you want to work on to see a LIST of all the facilities that were inspected on that assignment
      1. You are able to select Review Complete for Any facility and see the data and photos that were taken during inspection
      2. Select Review Complete for the Facilities that are marked FAIL
      3. At the BOTTOM of the Screen there is a button that says Assign Reinspection Select this and it will be Assigned to the Project Inspector
  3. REPEAT these steps for All of the Failing Facilities within EACH of the Assignments for that project.
    1. Let your Project Inspector know that they are ready for reinspection—there is no automatic way to do this

Once the Project Inspector is done there is still another step for you to complete

Project Inspector Steps

  1. Log in to ACIA - In the Inspection Summary you will see a list of Projects you are assigned to
    1. Select View/Edit for the Project you are working on
  2. Now you will see a List of Assignments for that Project
    1. Select View Inspection for the Assignment you are starting with and you will see a list of all the facilities that were inspected on that assignment -at the bottom of the page there is a MAP that shows the facilities on that assignment as well
    2. You will be able to select Perform Reinspection for any facilities that were Re-Assigned by the Project Manager
    3. This will take you to a page that shows a Diagram of a standard facility for reference and all the Data that was collected during the inspection process. Under Comments, you will see notes about what was non-conforming on that facility and under Location Photos, you may see photos that were taken of the facility during inspection
    4. To Correct a facility please follow the following steps
      1. Make sure that whatever the issue was it has been corrected--- Take a photo of any work that was Re-done, any new panels, grinding, filled gaps, DWS etc. that were part of a correction
      2. Re-Measure any Failing Measurements and Change the corresponding Data field on the form.
      3. Be sure to re-measure ALL of the corresponding measurements for any Panel Replacements
      4. Take photos of the Level to verify if necessary and Make Comments saying what work was done to remediate a situation or if NO work had to be done please justify this in the comments as well and with a photo if needed
      5. IF an RPE is being requested or has been located for a facility that can be attached in the documents by the Project Inspector OR the Project Manager.
      6. Once this is complete select SAVE at the bottom of the screen
      7. REPEAT for all failing facilities on a Project
  3. Let the Project Manager know that this has been completed—there is no automatic way to do this

Project Manager Steps - Part 2

For verification purposes, and in case any Documents or RPEs and additional notes need to be added to a facility, the Project Manager is required to log back in and review the corrections that were made by the Project Inspector.

  1. Log in as before and once you are looking at the list of facilities within the assignment you can now select Inspection Not Submitted for any of the facilities you had previously reassigned.
    1. Once selected you will see the Data, photos, and other information for the facility you are reviewing – Please check to make sure that any corrections have been properly documented—if needed you can add RPEs to the Documents section or additional photos and Comments.
    2. Once complete select the button that says Submit
  2. Once this has been done for ALL of the facilities in a project send an email to DOT.ADASupport@delaware.gov requesting a re-evaluation---Include as an attachment your original ADA report from Engineering Support

Your ADA Acceptance Memo will be issued upon the completion of this process—but only after the Annotated Initial and Final Inspection punch lists are submitted